Washington University of St. Louis Senior Grant Specialist - Bone Marrow Transplant - 41982 in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 40 hours per week.

Department Name/Job Location

This position is in the Department of Internal Medicine, Division of Bone Marrow Transplant. This position is for the Medical School Campus.

Essential Functions



Position coordinates submission and management of multi-component and complex grant activities. Coordinates contracts, budgets, proposal submissions and awards, and assists with other aspects of grants management. Provides planning and coordination of grant-related meetings and conference calls. Participates in project reviews and report preparation and analysis.


  1. Works directly with PI and Research Administrators to organize and submit grants, including large complex, multi-component applications. (i.e. SPORE, PPG, Training Grants, etc.).
  2. Works with RA and Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents on line, as needed.
  3. May coordinate the submission and post award activities for clinical trial studies funded by grants. Will work with the Finance Manager to track payments and management accounts.
  4. Identifies and collects potential grant applications/instructions for PIs.
  5. Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
  6. Ensures timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of OSRS.
  7. Serves as a subject matter expert on complex troubleshooting error resolutions/solutions for grant submissions and financial reports.
  8. Analyzes and prepares comprehensive and often complex monthly financial reports on all research accounts (expected to be of a large scale/scope). Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds. Distribute/discuss with PIs and senior leadership.
  9. Tracks and maintains online database of grants submitted, awarded, rejected, etc.
  10. Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
  11. Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
  12. Coordinates transfer of PI grant files into Wash U and to new institutions or new departments.
  13. Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
  14. Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
  15. Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
  16. Updates grants lists monthly or when new fund numbers are received.
  17. Organizes and maintains electronic and hard copy grant files.
  18. Analyzes and provides recommendations/guidance for research management for preparation of the annual budget and annual payroll.
  19. Attend training sessions/seminars related to position.
  20. Assists senior leadership with special projects as requested.
  21. Works with RA and PIs to provide fund management and make any necessary budgetary changes.
  22. Identifies and assigns payroll to appropriate sources and enters directly into HRMS, withPI approval.
  23. May approve purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
  24. Stay current and compliant with the changes in the Federal Regulations governing grant management, and ensures compliance with University guidelines.

Other Functions:

  1. Participates in project review meetings and report preparation and analysis with PI, Research Administrator, and Financial Analyst.
  2. Serves as backup to other Grants Specialists in the division.
  3. Other duties as assigned.

Required Qualifications

Equivalent of Bachelor’s degree with 5 years of experience in accounting or related field plus experience in grants administration or 9 years of combined education and related experience.

Preferred Qualifications

  • Previous Grants submissions/management experience preferred.
  • Demonstrated analytic skills.
  • Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc.
  • Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
  • Effective verbal, written, and interpersonal communication skills.

Salary Range

The hiring range for this position is $50,294 - $65,374 annually.


  • Retirement Savings Plan

  • 22 vacation days

  • 8 Paid Holidays

  • Sick Time

  • Tuition benefits for employee, spouse and dependent children

  • Free Metro Link/ Bus pass

  • Free Life Insurance

  • Health, Dental, Vision

  • Health Savings Accounts (HSA)

  • Long Term Disability Insurance

  • Flex Spending Plan

  • Other Benefits

Med School HR website (medschoolhr.wustl.edu)

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Senior Grant Specialist - Bone Marrow Transplant - 41982

Job ID: 41982

Location: Medical School

Full/Part Time: Full-Time

Regular/Temporary: Regular